Class XIII 2018 COID Policy Renewal

Thank you for trusting us with your business in 2017.

It’s that time again when you get to renew your COID policy cover for 2018. It gives us great pleasure to confirm that we have eased up the process so that you can properly kick-off the year by taking care of all your compliance matters – knowing that your employees are protected at all times.

Introducing a hassle-free way to renew using our online services

For your convenience, we have eased up the process for your 2018 renewals with a seamless digital solution.

1. Submit your employees’ earnings from 1 February 2018 to 31 March 2018: Visit www.randmututal.co.za, under the Online Service tab, click on Earnings Declaration Submission.

2. View your 2018 premium and download your invoice for payment.

If you have not yet registered on our online portal, you can simply register on www.randmutual.co.za under the Online Services tab and enjoy the convenience.

Premium payment and earnings declaration timelines

To ensure that you remain in good standing, the deadline for premium payments and the submission of earnings is 31 March 2018.

You need to declare your actual payroll costs for 2017 and estimated earnings for 2018. The declaration of actual earnings are for the period 1 March 2017 – 28 February 2018, and the estimates for 1 March 2018 – 28 February 2019.

Remember that you can use our online portal to declare at www.randmutual.co.za from 1 February 2018.

The benefits for declaring your earnings and paying your premium before 31 March 2018 assures that you will receive your Letter of Good Standing (LOGS) timeously.

Also note that if you have a variance of more than 20% between the estimated and actual earnings for 2017, we need a copy of your audited payroll report for 2017 to support the variance. You can email it to declarations@randmutual.co.za.

Your earnings will have to be reviewed and approved and this might delay your invoice and LOGS for 2018.

Interest will be charged on any overdue accounts in line with section 86.2 of the Compensation for Occupational Injuries and Diseases Act (COIDA).

What happens if you miss the 31 March 2018 deadline

You will be issued with an Invoice that -

1) is based on your last submission plus a 7% adjustment for inflation

2) has a 10% penalty applied to your assessment rate due to non-compliance with the provisions of the COID Act.

You can still submit your earnings after the 31st March 2018 using the online portal and receive a revised invoice based on your budgeted earnings for the 2018 policy year.

For any further enquiries, you may contact us on 0860 222 132 or email contactcentre@randmutual.co.za.

We look forward to providing you with efficient and personal service, and we hope you will enjoy a long and satisfying relationship with us.